STOCK TRANSACTION - USER GUIDE

Created by Erika Go, Modified on Thu, 21 Aug at 3:29 PM by Erika Go

WHAT IS STOCK TRANSACTION?

Stock transaction is used to transact stocks either to issued out or received stocks process. Stock transaction can be found under STOCKS module. Under STOCK module, look for ISSUE AND RECEIVE tab and find “stock transactions’’.

PROCEDURE IN CREATING NEW STOCK TRANSACTION (RECEIVED)

Select a corresponding CURRENCY;
Select a corresponding Ex Rate;
Click the add button, to create a new line detail;
Select a product you wanted to received;
Choose the warehouse where you intended the item to be stored;
Input the quantity that you wanted to received.
Input for the corresponding in-rate of the product. Note that once the users key-in ZERO rates, the system will prompt that unit price is zero. By that, user must read carefully what button should be clicked as every buttons has corresponding description. In-rate must be properly keyed-in to prevent erroneous cost in the report.

8. Once done key-in rate, you can now click the check button to save the line detail.

9. Click the save button to successfully save the transaction.

PROCEDURE IN CREATING NEW STOCK TRANSACTION (ISSUE OUT STOCKS)

The issued out process is probably the same as the received process. On the other hand, the quantity for issued out must be entered into the "issued tab," and there is no need to enter the cost-out since the system will automatically compute it.

NOTES:

If you encounter this error while creating new transactions, please check in your product account group of this product. This might be not properly set-up. To check on it, under product maintenance take a look for product account group and check if some field if it has a corresponding GL code setup. Once done set up correctly, you can now proceed with the IT transaction.

To prevent erroneous stock value, you must monitor the sequence of your every stock transaction you will make; the date on which stock transactions are received should come before the date on which stock is issued out. Negative stock and negative stock value will occur if the date of your issued out transaction occurs before the date of receive transaction. To monitor the sequence of your transaction, you can use the STOCK LEDGER report to check.

REPORT AND QUERIES

Which reports can I check to filter the transactions I created in STOCK TRANSACTION?

1. Stock Ledger – in this report, it will show all the received and issued out of the product.

2. Stock Transaction Listing with GL Posting – This report helps to check the double entry of the IT transaction.

NOTE: The DOUBLE ENTRY that would reflect in the STOCK TRANSACTION LISTING will be based from your set up in the setting. Attached photo is only example.

DOCUMENT PRINTING

How to print the documents? System has an option for you to choose which format your will export the document. For guidance, please refer to the attached photo.

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